Enhancement of Inventory Management System of State Universities and Colleges in Mountain Province

Jona Ayochok; Candido  Perez

doi:10.55927/eajmr.v3i10.11278

Authors

Jona Ayochok University of Baguio, Philippines
Candido Perez University of Baguio, Philippines

DOI:

https://doi.org/10.55927/eajmr.v3i10.11278

Keywords:

Inventory Management System, Challenges, Qualitative Research, MPSPC, Manual System

Abstract

This qualitative research critically investigates the inventory management systems utilized by State Universities and Colleges (SUCs) in Mountain Province, revealing a significant gap in operational efficiency due to outdated processes and technologies. Employing a descriptive research design, the study systematically evaluates the limitations and challenges within the current framework of the Supply and Property Management Office (SPMO). The analysis uncovers substantial inefficiencies caused by manual procedures and obsolete technological tools, which hinder the institution's ability to effectively manage and allocate resources. The research identifies the urgent need for a modernized approach, advocating for integrating advanced digital technologies to optimize procurement, inventory tracking, and resource distribution. The proposed interventions aim to minimize errors, reduce operational delays, and enhance overall cost-efficiency, resulting in a more responsive and sustainable inventory management system tailored to the evolving needs of SUCs.

References

Ahmad, K., & Zabri, S. M. (2018). The mediating effect of knowledge of inventory management in the relationship between inventory management practices and performance: The case of micro retailing enterprises. Journal of Business and Retail Management Research, 12(2). Retrieved from http://dx.doi.org/10.24052/JBRMR/V12IS02/TMEOKOIMITRBIMPAPTCOMRE

Apil, J. L. (2019). The Inventory Management System of Baguio Water District.

Arasa, R. M., & Achuora, J. O. (2020). Strategic inventory management practices and the performance of supermarkets in Nairobi County, Kenya. European Journal of Business and Management Research, 5(2). Retrieved from https://doi.org/10.24018/ejbmr.2020.5.2.108

Bautista Jr. J., & Young, M. (2022). Effective Inventory Management System in Efficient Supply and Distribution Management in one of Manufacturer of Foods Seasoning Products in the Philippines. In Conference: 2021 International Conference on Information Management, Innovation Management and Industrial Engineering (ICIII), 1, 137-146. Retrieved from https://www.researchgate.net/ publication/359992876

Chan, C., Ramiah, S. & Razali, N.F., (2023). Inventory Management Systems (IMS). Journal of Applied Technology and Innovation, 7(3), 13-20.

Chopra, S. (2019). Supply Chain Management – Strategy, Planning, and Operations (7th ed.). Pearson Education Limited

Collier, D. A. & Evans, J. R. (2021). Operations and Supply Chain Management (2nd ed.). Cengage

Commission on Audit. (2016). Government Accounting Manual (GAM) for National Government Agencies. Retrieved from https://www.coa.gov.ph/issuances/manuals/#110-2139

Diana, I. P. A., & Pratama, I. P. A. (2019). Designing Inventory Information Systems at UD. Miasa Desktop-Based. ACSIE (International Journal of Application Computer Science and Informatic Engineering), 1(1), 21-30.

Guidelines and Procedures in the Conduct of Physical Count of Property, Plant and Equipment (PPE), Recognition of PPE Items Found at Station, and Disposition for Non-existing/Missing PPE Items, for the One-Time Cleansing of PPE Account Balances of Government Agencies, COA Circular No. 006, s. 2020. (January 31, 2020) (Phil.), Retrieved from https://www.coa.gov.ph/wpfd_file/coa-circular-no-2020-006-january-31-2020/

Implementing rules and regulations of Republic Act No. 9184, otherwise known as the Government Procurement Reform Act, Rep. Act No. 9184, (January 26, 2003) (Phil.), https://www.gppb.gov.ph/wp-content/uploads/2024/07/ Updated-2016-Revised-IRR-of-RA-No.-9184-as-of-19-July-2024.pdf

Islam, S. S., Pulungan, A. H., & Rochim, A. (2019, December). Inventory management efficiency analysis: A case study of an SME company. In Journal of Physics: Conference Series, 1402(2), 022040. Retrieved from DOI 10.1088/1742-6596/1402/2/022040

Khan, A., Ansari, A., Ghalib, M.D., & Pandit H. (2019). IRJET- A web application on Inventory Management System for Server Center of AIKTC. International Research Journal of Engineering and Technology, 06(02), 2203–2205. Retrieved from https://www.irjet. net/archives/V6/i2/IRJET-V6I2436.pdf

Jacobs, F. R., & Chase, R. B. (2021). Operations and Supply Chain Management (16th ed.). McGraw Hill Education

Khobragade, P., Selokar, R., Maraskolhe, R., & Talmale, M. (2018). Research paper on inventory management system. International Research Journal of Engineering and Technology (IRJET), 5(4), 252-254.

Low, H. X., & Mat Rejab, M. (2022). A Development of Inventory Management System for Sin Guan Leong Grocery Store. Applied Information Technology And Computer Science, 3(2), 835-853.

Macbeth, D. K. (2019). Supply Ecosystems – Interconnected, Interdependent and Cooperative Operations, Supply and Contract Management. World Scientific Publishing Pte. Ltd.

Muchaendepi, W., Mbohwa, C., Hamandishe, T., & Kanyepe, J. (2019). Inventory management and performance of SMEs in the manufacturing sector of Harare. Procedia Manufacturing, 33, 454-461.

Mulandi, C. M., & Ismail, N. (2019). Effect of inventory management practices on performance of commercial state corporations in Kenya. International Academic Journal of Procurement and Supply Chain Management, 3(1), 180-197.

Munyaka, J. B., & Yadavalli, V. S. S. (2022). Inventory management concepts and implementations: A systematic review. South African Journal of Industrial Engineering, 33(2), 15-36. Retrieved from https://www.researchgate. net/publication/362344346

Office of the President, Enhancing transparency measures

under Republic Act No. 9184 and creating the procurement

transparency board, Exec. Ord. No. 662, series of 2007, (September 20, 2007) (Phil.), Retrieved from https://lawphil. net/executive/execord/eo2007/eo_662_2007.html

Pasaribu, J. S. (2021). Development of a Web Based Inventory Information System. International Journal of Engineering, Science and Information Technology, 1(2), 24-31.

Savitha, P. (2023). Inventory Management System. International Scientific Journal of Engineering and Management. 02.

Slack, N., & Brandon-Jones, A. (2019). Operations and Process Management –Principles and Practice for Strategic Impact (6th ed.). Pearson Education Limited

Swink, M., Melnyk, S. A., & Hartley, J. L. (2020). Managing Operations Across the Supply Chain (4th ed.). McGraw Hill Education.

Singh, S., Kunder, K., Jain, V., & Sagvekar, V. (2022). Inventory Management System for Education Institutions. 5th International Conference on Advances in Science and Technology (ICAST), 206-209. Retrieved from DOI. 10.1109/ICAST55766.2022.10039520.

Wangsa, I. D., & Wee, H. M. (2020). Integrated inventory system with freight costs and two types of quantity discounts. International Journal of Logistics Systems and Management, 35(1), 119-147. Retrieved from https://doi.org/10.1504/IJLSM.2020.103851